• Daily Operations- Oversee day-to-day operational activities, including facilities management, office supplies procurement, etc. Create and manage invoices and credit memos of vendor management.
• Review Records- Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.
• Logistics- Coordinate logistics for meetings, events, and employee activities, including scheduling, and catering arrangements.
• Employee Performance- Prepare monthly performance scorecards for each employee, creating improvement plans and motivating employees to enhance their performance.
• Enhancement Strategies- Review and analyze employee performance, creating strategic plans to enhance the organization.
• HR Issues- Partner with employees to support human resources issues, leaves, health concerns, and compliance matters.
• Team Discussion- Communicate with department heads regarding performance reviews and escalations.
• Wellness Events- Conduct wellness events such as birthday and anniversary celebrations, food sponsorships, games, and other events.
• Background Verification- Conduct background verifications for new hires before the hiring process is finalized.
• Policies, Procedures, and Handbooks- Maintain and update organizational policies, procedures, and employee handbooks as needed.
• Administrative Support- Provide administrative support to senior management, including scheduling meetings, managing calendars, and preparing documents and presentations.
• Arrangements and Reports- Assist with travel arrangements, expense reports, and other administrative tasks as needed.
• Employee Inquiries- Serve as a point of contact for internal and external inquiries, routing requests to the appropriate department or individual.
• Employee Experience- Identify opportunities to streamline processes, improve efficiency, and enhance the employee experience.
• Best Practices- Implement best practices and standard operating procedures to optimize recruitment and operational workflows.
• Team Collaboration- Collaborate with cross-functional teams to drive continuous improvement initiatives and achieve organizational goals.
• Schedule Preparation- Assign shifts to employees, including night staff and weekly off schedules.
• Employee Handling- Handle issues related to employee performance, behavior, and other employee management queries.
• Department-Specific Assessments- Prepare department-specific assessments covering organizational rules, regulations, and tasks etc.
• Exit Interviews- Conduct exit interviews to understand employee expectations and reduce attrition.
• Employee Support- Provide continuous training, motivation, and support for employee wellness.
• Compliance- Manage employee records and ensure compliance with record-keeping requirements.
• HR Operations- Assist with payroll processing, benefits administration, and employee inquiries related to HR and operations matters.
• Weekly Meetings- Conduct weekly meetings with staff to ensure alignment between employee and organizational expectations.
• Employee Recognition- Reward top performers from each department quarterly based on performance scorecards.

Performing other related duties as required to support the operation of the animal shelter and the welfare of its residents.